Client letters

Make a printable letter for one client from a template. filinq fills in the client's details and hands you a PDF. A copy lands in your Files, and the letter shows on the client's activity as an outgoing contact moment.

Specs

• openspec/specs/client-letters/spec.md

Make a letter

1. Open a client, or a ticket of that client.
2. Open the Actions menu and choose Make a letter.
3. Pick a template. Pick a contact person if the letter is addressed to one.
4. Press Make letter.

The PDF downloads straight away, so you can print it. The copy in your Files sits in filinq's output folder.

From a ticket, the letter can quote the ticket, for example its title. The contact moment then sits under that ticket.

After the render, the dialog lists anything filinq wants you to check. A field the template names but the client lacks is one example: that spot in the letter stays empty.

Without filinq

Letters are made by filinq. When filinq is not installed, Make a letter is not in the Actions menu. A direct call to the letter endpoint answers 503 and names filinq. pipelinq never makes a placeholder letter.

For administrators: write a template

Write letter templates in filinq's template editor.

• Set the namespace to pipelinq. Only templates in that namespace appear in the dialog.
• The template is Twig. It reads three keys:
  • client: the client, for example {{ client.name }} and {{ client.address }}.
  • contact: the contact person, when the user picked one, for example {{ contact.name }}.
  • ticket: the ticket, when the letter is made from one, for example {{ ticket.title }}.
• A salutation by gender is not possible: the client and contact records hold no gender.

API

Method	URL	Purpose
GET	/api/letters/templates	Whether filinq can make a letter, and pipelinq's templates
POST	/api/clients/{id}/letters	Make a letter: templateId, optional contactId and ticketId

Every record is read with your own rights. A client, contact or ticket you cannot read answers 404.